Project Specialist – Community Arts Engagement and Volunteering (1-year contract - Full-time)

The Cross-Cultural Community Services Association (TCCSA) is a not-for-profit organization that aims to facilitate the well-being of diversified communities through social services. The mission of TCCSA is to enhance the well-being and resilience of diverse communities by strengthening competencies and fostering participation through effective and professional human services. 

TCCSA is seeking a 1-year full-time contract Project Specialist – Community Arts Engagement and Volunteering under the Community Engagement Team. This role will facilitate community-engaged programs and arts- related activities and events aimed at supporting newcomers to integrate into the community through creative expression. Key responsibilities include implementing workshops, coordinating events, and collaborating with local artists and organizations. The Project Specialist will engage participants from diverse cultural backgrounds, fostering a welcoming and inclusive environment that promotes cultural exchange and artistic development across our target service audience and locations in York Region. 

The details of this job posting are listed as follows:

Job Title: Project Specialist – Community Arts Engagement and Volunteering

Unit: Community Engagement

Hours of Work:37.5 hours/week (required to work irregular hours including evenings, weekends and some holidays)

Application Deadline: December 27, 2024

Location:In-person, TCCSA York Centre

Salary : $27.77 per hour 

File #:#24-24

Essential Duties and Responsibilities:

• To plan and implement visual arts, music and drama activities with the artistic team for culturally diverse participants;
• To conduct outreach, recruitment and project promotion through various channels including social media and volunteer recruitment websites;
• To plan and organize training workshops, meetings, rehearsals and events;
• To communicate and coordinate external vendors including artists, facilitators, instructors, venues and production crew;
• To document and report project progress and  assist in   preparing the artistic presentations in-person and online, and project evaluation;
• To maintain proper documentation  and the storage of works created  during the project;
• To monitor program activities, budget and expenses as directed;
• To manage volunteer information through the agency’s database;
• To update volunteer program policies, including screening, orientation and training, supervision and recognition;
• To keep up-to-date on current and new practices in volunteer management;
• To promote volunteer opportunities on an ongoing basis by designing, updating, and circulating volunteer postings to effectively recruit immigrants for a variety of roles;
• To participate in large-scale community events with other partner organizations to provide opportunities for volunteers to engage in the community;
• To develop community engagement and volunteer activities for immigrants;
• To develop the sustainability plan for TCCSA’s volunteer program; 
• To update and maintain program-related data and tracking history in agency’s database, prepare and submit timely statistical and progress reports;
• To keep and maintain records in a timely and professional manner;
• To ensure program and service contents are relevant to funders’ priorities;
• To attend internal/external meetings as required;
• To work in all TCCSA and itinerant service locations as assigned; 
• To carry out the above responsibilities and all other duties as required by supervisor.

Qualifications

• University degree, or equivalent experience in arts administration, community outreach and or related fields;
• Minimum of 2 years experience with supporting, planning and implementing theatre, music, visual arts, and dance in community engagement projects with newcomers or underprivileged groups is highly desirable;
• Experience in volunteer program in a non-profit setting and/ or community services is a strong asset;
• Excellent interpersonal skills and creative problem solving in complex, multi-stakeholder  environments;
• Proven track record and related working experience in arts promotion, and engagement with community and cultural organizations  across the GTA;
• Demonstrated strong communication skills, cultural sensitivity, and a passion for the arts are essential for success in this  role;
• Proficiency in written and spoken English, as well as a second language commonly used by clients, such as Cantonese, Mandarin, Farsi, Ukrainian or a  South Asian language; 
• Proficiency with OCMS, MS Office, Google Services, Zoom, other videoconferences and social media that facilitate work, communication and online marketing, knowledge in graphic software such as Canva is an asset; 
• Ability to work effectively both independently and as part of a team in a diverse, multicultural environment; 
• Must be able to work flexible hours, including some evenings, weekends and holidays; 
• Must be legally entitled to work in Canada; 
• Proof of a clear “Vulnerable Sector Screening” with a local police service is mandatory; 
• Able to travel in the GTA, has a valid Ontario Driver’s license and access to a car is preferred.