Administrative Assistant - HR

Job city: 
Job region: 
Greater Toronto Area
Application Deadline: 
Friday, January 27, 2023 - 1:00pm
Job terms: 


90 Burnhamthorpe Road West,
Suite 210, Sussex Centre
Mississauga, ON, L5B 3C3

Base Pay:$48000.00 - $52000.00 / Year

Employee Type: Full Time Regular

At Achev, we believe that everyone deserves an equal opportunity to build a better life and a successful future. For more than 30 years, we have dedicated ourselves to helping diverse Canadians and newcomers achieve their full potential. Today, we are one of the largest providers of employment, newcomer, language, and youth services in the Greater Toronto Area. Our dedicated team of nearly 400 staff delivers a wide range of innovative, high-quality, and personalized programs and services that empower our clients to prosper and our communities to thrive.

We thrive in a OneAchev culture where collaboration and an integrated service delivery will positively impact Achev’s resiliency, agility, success, and growth.
Join us in helping diverse Canadians and newcomers achieve their full potential!
Achev’s latest Impact Report:


Reporting to the Manager, Human Resources, the Human Resources Administrative Assistant provides administrative support to the Human Resources Department, while also acting as a staff resource for HR information.


· First point of contact for Achev employees on all HR inquiries, including but not exclusive to HR policies and processes
· Responsible for providing administrative support to the HR Team by accurately compiling all employee agreements, letters and HR correspondence for the HR team in a timely manner and forwarding to them for review and distribution
· Support the Achev recruitment processes by conducting pre-employment references for selected applicants, ensuring certifications and new hire documentation are uploaded to the HRIS. Follow up with new hires on outstanding documentation.
· Support HR training initiatives by managing schedules, invitations, attendance and issuance of certificates of completion.
· Schedule all HR meetings, as planned or requested
· Engage and participate in both Health and Safety as well as Social Committee activities
· Responsible for updating and maintaining HR Intranet presence/pages
· Participate in identifying requirements for system enhancements and make recommendations to improve system performance
· Run periodical HRMIS reports and provide procedural guidance to staff, including providing technical guidance
· Assist with the annual Employee Engagement surveys, DEI surveys, Employee Suggestion Box Program; etc
· Handle other administrative projects and duties, as assigned


· Certificate/Diploma in Human Resources or related field or an equivalent combination of education and experience
· 3 to 5 years of work experience supporting an HR Department/team.
· Knowledge of human resources processes, policies, and procedures, as well as HR systems administration preferred
· Proficiency in Microsoft Office Suite essential: Kronos and ADP experience an asset
· Work experience within the not-for-profit sector an asset
· Experience in maintaining confidential employee files
· Experience recording minutes of meetings and in office administration
· Must be able to work independently as well as be a team player
· Excellent problem-solving, analytical, interpersonal and time-management skills; project management skills are an asset

This role is hybrid, and it will require 2-3 days in the office mandatory. Please apply if you reside in Ontario and are willing to commute.

Additional Information
Criminal Record Check Required? (Y/N): Yes