Community Connections Administrative Assistant

Job city: 
Mississauga
Job region: 
Greater Toronto Area
Application Deadline: 
Friday, April 28, 2017 - 11:45am
Job terms: 
Full-time

About NCP:

Newcomer Centre of Peel (NCP) is a multi-service agency that assists the entire newcomer family in achieving settlement. With experience and expertise in English language training; employability and business start-up and comprehensive settlement services including programs for women, children, youth and seniors; NCP offers a dedication to service quality. Through innovation and a progressive attitude, we leverage the broad experience of our staff and community partners to overcome settlement barriers. We strive for equal access to opportunities, enabling immigrants to connect to the enduring values and principles of what defines Canada. Working with multiple funders including: Immigration, Refugees and Citizenship Canada (IRCC), Ministry of Citizenship, Immigration Ontario (MCI), Ministry of Labour (MOL), Human Resources and Skills Development Canada (HRSDC), United Way of Peel, Ontario Trillium Foundation (OTF), Royal Bank of Canada (RBC), and other financial institutions (TD, National Bank of Canada), NCP hopes to foster loyalty towards Canada from our new immigrants and their families. We encourage this by providing a variety of holistic services in a friendly and open atmosphere. Our vision is to continue to evolve together as a community.

Reports to: Community Connections Manager

Responsibilities:

Reception

  • Organize attendance lists for all activities and input data into Client Management Database keeping information up to date and accurate
  • Gather and sort statistical data for monthly, quarterly and project reports
  • Able to work in a fast-paced, task oriented team environment
  • Liaise with accounting department and provide basic accounting support to team members including but not limited to VISA transactions, invoices and petty cash
  • Greet clients/suppliers/visitors to the organization in a professional/friendly manner delivering initial program orientation
  • Proficient in Microsoft Office (Word, Excel, Access and Outlook) to prepare reports, memos, and documents as required
  • Answer general phone inquiries in a professional and courteous manner
  • Forward incoming general e-mails to the appropriate staff member
  • Direct phone inquiries to the appropriate staff members
  • Respond to requests with most current and accurate information
  • Assist second language learners/members who come from a variety of cultures with professionalism, understanding and the utmost respect
  • Provide administrative support to management and other staff as required
  • Support staff during events and assist with special projects
  • Purchase, receive and store office supplies and equipment; ensure supplies are always available
  • Maintain inventory records and capital costs
  • Assist manager as needed
  • Other duties as assigned

Qualifications:

  • Post-secondary education preferred
  • Minimum two years administrative experience
  • Superior office management, organizational and time management skills; highly skilled working in a busy environment and multi-tasking
  • Skilled in organizing/keeping track of tasks, deadlines and priorities
  • Excellent interpersonal and teamwork skills; sincere interest in assisting culturally-diverse young and adult learners, offering assistance and presenting a friendly and professional attitude at all times
  • Skilled in providing excellent administrative/front desk support to clients and staff
  • Experienced providing basic accounting, bookkeeping and finance assistance
  • Skilled in answering a multi-line phone system with a friendly, polite and professional manner
  • Tactful and encouraging when assisting clients, highly flexible and able to adapt to the needs of students and staff as needed
  • Excellent English communication skills in listening, speaking, reading and writing
  • Excellent computer skills using Microsoft Office. (Word, Excel, Access, Outlook and Internet)
  • Skilled in using office equipment, including but not limited to: fax, copier, voicemail, computer, visual aids, etc.

Start Date: ASAP

How to apply:

Please forward your resume and cover letter by Friday, April 28, 2017 to:

E-mail: hr@ncpeel.ca

Please quote “Community Connections Administrative Assistant” on the subject line.

In the spirit of the Human Rights Code, we ask that resumes not include personal data such as age, health, marital and family status, place of origin and gender. NCP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Thank you to all applicants. Only those selected for interviews will be contacted.

Region: