HR Specialist

Job city: 
Toronto, Markham, Mississauga
Job region: 
Greater Toronto Area
Application Deadline: 
Friday, May 24, 2024 - 5:00pm
Job terms: 


Essential Duties and Responsibilities:

• To maintain accurate, up-to-date and confidential employee records and filing system, including preparing paperwork for new hires, internal staff changes, terminations, personal information, and training records;
• To develop and review HR documents, policies, processes, and procedures;
• To support the recruitment/hiring process by preparing job postings, pre-screening candidates, scheduling interviews, performing background checks, issuing employment contracts and related documents;
• To coordinate new employee onboarding, including preparing the necessary paperwork and conducting orientation;
• To work cross-functionally with the Accounting Team on HR matters that affect payroll (e.g. new employment documentation, benefits, ROEs, etc.);
• To assist with the administration of benefits programs, including enrollment, changes, and terminations.
• To provide support to the Joint Health and Safety Committee and ensure proper documentation and record-keeping of all related reports;
• To respond to employee inquiries regarding HR policies, procedures, and programs;
• To prepare HR-related reports and maintain HR metrics;
• To support the agency’s HR operation including HR-related research, data collection, and statistical record keeping;
• To ensure compliance with all government legislations (e.g. ESA, OHSA), and agency policy;
• To keep up with current issues and matters in TCCSA that are related to HR functions;
• To exercise good judgment while dealing with human resources-related matters in accordance with applicable legislation as well as internal policies, processes and procedures;
• To promote positive employee relations and a professional workplace environment;
• To manage sensitive, confidential information with discretion;
• To attend internal/external meetings as required;
• To work in all TCCSA service locations as assigned;
• Responsible for carrying out the above responsibilities and all other duties as required by TCCSA.


• Post-secondary degree in Human Resources or a relevant combination of education, training and/or experience will also be considered;
• Minimum of 3 years of HR experience in a non-profit setting providing various HR functions is required;
• CHRP/CHRL designation or actively towards the designation is desirable;
• Knowledge of Ontario’s Employment Standards Act and Occupational Health and Safety Act is required;
• Knowledge of HRIS technologies is desirable;
• High standards of ethics and confidentiality with proven experience in maintaining sensitive information and exhibiting tact, diplomacy, and good judgment;
• Functional knowledge in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook), Google Services, other videoconferences and social media that facilitate work and communication;
• Meticulous attention to detail and accuracy, particularly in issuing employment contracts, and maintaining files/records;
• Distinctly self-motivated and capable of handling multiple tasks in a high-pressure environment;
• Ability to meet deadlines;
• Excellent problem-solving, interpersonal, verbal, and written communication skills;
• Effective organization and time management skills;
• Proficiency in written and spoken English. Knowledge in a second language is an asset;
• Ability to work effectively both independently and as part of a team;
• Proof of a clear “Vulnerable Sector Screening” with a local police service is mandatory;
• Must be legally entitled to work in Canada;
• Able to travel in the GTA, has a valid Ontario Driver’s license and access to a car is an asset.

How to apply: 

Please send resume and cover letter to TCCSA through email: by 5:00 pm on May 24, 2024

Applicants should quote File #09-24 HR Specialist on the application.

We thank you to all those who are interested in this position. Only selected candidates will be contacted for an interview. No telephone call inquiries.

TCCSA is an equal opportunity employer. TCCSA welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Preferred contact method: