Payroll & Benefits Administrator

Job city: 
Job region: 
Greater Toronto Area
Application Deadline: 
Friday, July 14, 2023 - 8:15pm
Job terms: 


At Achev, we believe that everyone deserves an equal opportunity to build a better life and a successful future. For more than 30 years, we have dedicated ourselves to helping diverse Canadians and newcomers achieve their full potential. Today, we are one of the largest providers of employment, newcomer, language, and youth services in the Greater Toronto Area. Our dedicated team of nearly 400 staff delivers a wide range of innovative, high-quality, and personalized programs and services that empower our clients to prosper and our communities to thrive.

We thrive in a OneAchev culture where collaboration and an integrated service delivery will positively impact Achev’s resiliency, agility, success, and growth.

Join us in helping diverse Canadians and newcomers achieve their full potential!

Achev’s latest Impact Report:

Position Summary

The Payroll and Benefits Administrator performs duties within the human resources department. This position collects necessary data from employees, such as social security number, job title, and employment status. This information is used to fill out the appropriate paperwork. Additional duties may involve supplying employees with manuals, booklets, forms, provider information, and any other relevant information regarding benefits.

The Payroll and Benefits Administrator will support with the orientation to new employees. Payroll and Benefits Assistantmust keep meticulous records on each employee in order to prepare pay slips and deduct taxes to keep in compliance with government rules.


*Assist with the compiling all new hires, terminations and employee changes in Payroll/HR in a timely matter, ensuring accuracy
*Review time entries for absences, making necessary changes and process as per company Sick Policy
*Accurately input payroll data from timesheets to ADP
*Assist with running and maintaining existing report
*Check the accuracy of payroll output e.g. payroll register; EFT reports
*Assist with Record of Employments (ROE), ensuring the information reported is accurate
*Transmit payroll to bank ensuring we meet bank deadlines
*Process and transmit semi-monthly remittances
*Respond to internal payroll inquiries from employees;
*Assist FInance in performing year end functions such as reconciliation of T4 Summary; EHT and WSIB reconciliation
*File payroll records and legal documents
*Complete investigative reports for Service Canada when requested
*Calculate statutory holidays for hourly paid employees as per employment standards*Process Employee Change Notices
*Assist with Reconciling payroll reports
*Set up and maintain employee files ensuring all Documentation required is filed
*Assist with maintaining HRIS records
*Respond to & resolve all incoming telephone calls and/or email inquiries from employees regarding payroll and/or benefits

*Present Benefits to new hires eligible for benefits and enroll them accordingly
*Answer ongoing enquiries regarding Industrial Alliance
*Other duties may be assigned
*Monitor employee benefit eligibility
*Administer pension plan (new enrollments/terminations and changes)
*Assist finance with the Reconciliation of all benefits-related accounts ;
*Respond to employee inquiries and resolve administrative problems with the carrier representative
*Assist with the annual pension reports
*Assist with various human resources projects as required


*Minimum 5 years’ experience in progressive payroll and benefits administration
*Thorough knowledge of provincial employment and regulatory requirements applied to payroll functions
*Keen eye for detail and analytical skills
*Ability to communicate effectively and professionally with internal/external contacts, both orally and in writing
*Proficient in Microsoft Office;
*Proficient with ADP Now payroll system and Kronos (UKG Ready)

We’re looking to welcome people to our diverse, inclusive, and authentic workplace. We especially welcome applications from members of racialized groups, Indigenous peoples, persons with disabilities, persons of diverse sexual orientations and gender identities and others with the skills and knowledge to productively engage with diverse communities. We are committed to a selection process and work environment that is inclusive and barrier-free. So, if you’re excited about this role or another one, please apply on our website -

How to apply: 

Please apply at our website /About / Careers at Achev