SUMMARY:
Achev is looking for a Procurement Officer to act as the custodian of the Purchasing Policy and the primary purchasing agent, responsible for guidance on purchasing decisions, policy implementation, managing vendors, development of RFPs and broader public sector purchasing compliance, while building and maintaining relationships with customers. The Purchasing Officer will keep up to date with pricing and market trends and ensure projects run smoothly in terms of budget and product availability. It is crucial that our Purchasing Officer liaises closely with our Finance department and Program Delivery teams while promoting a positive company image through consistency, quality, safety, and professionalism.
DUTIES & RESPONSIBILITIES
- Manage documentation of all purchasing initiatives including reporting and providing ongoing support and guidance across the organization
- Conduct product/service research and sourcing new suppliers and vendors.
- Plan, develop and implement purchasing procedures and processes based on policies
- Update and maintain records of all orders, payments, and received products
- Manage Achev vendor list, including vendor qualification, reviewing and securing new vendors and vendor renewal.
- Work with the Finance department to manage invoices for approval, ensuring a thorough review of invoices for accuracy and validity and resolving any discrepancies and suppliers to resolve supplier invoice discrepancies
- Lead the development and submission of formal RFPs in conjunction with various lines of business
- Ensure adherence to Broader Public Sector (BPS) purchasing guidelines and VOR list and manage our access to it
- Create and manage purchase orders
- Manage contracts associated with service agreements of vendors and successful RFP bidders
- Support the orientation of new staff to the procurement process as well as training for employees.
- Liaise with internal lines of business to support ongoing purchasing requirements
- Build and maintain relationships with vendors
- Stay up to date with pricing changes and market trends especially as it relates to the BPS
QUALIFICATIONS:
- 5+ years of successful working experience in procurement/purchasing in the not for profit sector
- 5+ years working with Ontario’s Broader Public Sector Directive and Guidelines
- At least 3 years of people management experience
- Degree or diploma in Business Administration or similar, considered an asset
- Hands on working knowledge of Ontario’s VOR system
- Strong Analytical skills with the ability to interpret data and translate into reports
- Highly organized with the highest attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Exceptional MS Office skills, especially Excel
- Excellent written and oral communication
- Additional relevant certificates and training would be considered an asset
THE REWARDS
- Full Benefits Package
- Paid Vacation
- Employee Pension Plan
- Competitive Wages
- Flexible Work Hours
- Hybrid work model available
How to apply:
Please apply at : www.Achev.ca - About Us - Careers