Program Services Director

Job city: 
Toronto
Job region: 
Greater Toronto Area
Application Deadline: 
Friday, January 11, 2019 - 5:00pm
Job terms: 
Full-time

Summary:

The Centre for Spanish Speaking Peoples (CSSP) has been serving the Spanish-Speaking community of the GTA since 1973. CSSP has built a strong reputation and connection to the community by providing appropriate and effective services in multiple areas through an internal network of complementary programs. Currently, CSSP has a Settlement program, a Legal Clinic, a Violence Against Women Prevention program, an HIV/AIDS Prevention program, a Youth Program, and a Volunteer program in addition to a wide variety of partnership projects.

Responsibilities:

Organizational Funding

  • Preparation and submission of funding applications
  • Coordinating the collection of statistics with staff
  • Preparation and coordination of reports:
    Monthly, quarterly, end of year reports and ad-hoc reports to funding bodies

Program Management

  • Oversee overall deliverables per program
  • Review and approve programs expenses
  • Program Services and Delivery:
    Prepare and follow up on Programs yearly activity plans
  • Facilitate Programs’ meetings
  • Assist in the design of Programs’ policies and procedures
  • In collaboration with Programs Staff, prepare and follow up service protocols (e.g. client intake, and reception)
  • Monitor progress/implementation of programs activities ( according to service contracts with funders)
  • Receive and respond to client’s concerns and complaints
  • Respond to daily requests/arising needs of programs: programming/service delivery, administrative, logistics, staffing among others
  • Review and approve programs expenses
  • Prepare PSD report to Board

Community Development

  • Participate in Community Groups as requested
  • Seek partnership initiatives
  • Participate in outreach initiatives as needed
  • Write support letters (volunteers and for other community organizations)
  • Responding to request/inquiries from community groups/individuals
  • Provide (organizational) support to Community Agencies
  • Participate in collaborative planning and partnership building activities
  • Represent the CSSP in partnership as required
  • Serve as Spokesperson for the CSSP on relevant issues related to programming (within and outside our community)

Personnel/Human Resources

  • Hiring Processes:

    Review job postings/ job descriptions/ Coordination and lead of hiring committee

  • Develop hiring process tools: screening tool, interview questions, practical assignment, and reference check questionnaire
  • Check work references
  • Prepare Employee’s Contracts
  • Conduct performance evaluation for all direct reports 
  • Facilitating staff meetings
  • Dealing with Individual program issues
  • Authorize Staff Development requests with Executive Director
  • Analyze and authorize staff training request
  • Staff Supervision
  • Staff Time Management:Receive and approve overtime, vacation, and leave requests, among others
  • Receive and approve staff’s monthly timesheets
  • Respond to Staff inquiries about time records
  • Prepare Staff status reports
  • Review time records with staff on a yearly basis (only for non-legal clinic staff)
  • Follow up on the staff’s work plans
  • Maintain Personnel files (non-legal clinic staff)
  • Provide information to Bookkeeper for payroll purposes
  • Respond to employee’s various concerns: issues arising among employees and HR and admin matters
  • Review and keep up-to-date job descriptions and develop current perform appraisals

Union Relations

  • When necessary, assist following up grievance processes
  • Apply Collective Agreement (CA), board directives and Employer/Employees Relations Committee (EERC) approved decisions
  • Consult and maintain communication with Union Stewards for various issues: hiring, interpretation of CA, benefit plan, employees concerns, procedures and processes among others
  • Provide support to Board, Executive Director and Consultants

Miscellaneous

  • Assist coordinating logistics of various meetings and special events (Board, Staff, Community Organizations and the Children’s Christmas Party)
  • Minute-taking, in the absence of Administrative Assistant
  • Respond to various staff requests: new initiatives, and maintenance among others
  • Assist in administrative matters
  • In the absence of the ED:
    • Maintain closer communication with Union and Board; respond to arising Union matters/issues
    • Respond to arising property management issues
    • Deal with funders and community organizations requests
  • Respond to emergencies and any other issues as required (financial, non-union staff concerns, admin issues among others

Qualifications:

  • Proven experience working in the non profit sector with marginalized communities
  • Bachelors Degree in a relevant field (or equivalent combination of education and experience)
  • Strong proposal writing skills
  • Working in a unionized environment preferred
  • Ability to organize workloads and set priorities; must be able to maintain and create a positive attitude
  • Adept in the use of MS Office applications (Word, Excel, Outlook, PowerPoint, etc.) within a Mac environment
  • Flexible, adaptable and responsive to change
  • Well-developed analytical skills
  • Pro-active approach to relationship building with all levels of employees
  • Strong problem solving and conflict resolution skills
  • Ability to work under pressure
  • Excellent verbal and written communication skills
  • Fluency in Spanish is an asset
  • Flexibility to work non-business hours on occasion to meet organizational needs
  • knowledge of the underlying causes of poverty, and social determinants of health
  • Demonstrated commitment to working within an anti-oppressive framework
  • Solid commitment to work with equity-seeking groups, such as the LGBT Hispanic community.

How to apply:

If you would like to apply for the position of Program Services Director, please include a full resume and cover letter with your application to the attention of Hiring Committee.

Email: cssp@spanishservices.org

Applications will be accepted until Friday, January 11, 2019, at 5:00 p.m.

Interviews will be conducted on January 16th and January 17th. 2019.

Thank you to all candidates for their interest, only those selected for an interview will be contacted.  No telephone enquiries please.