Project Coordinator

Job city: 
Job region: 
Central Ontario
Application Deadline: 
Friday, January 21, 2022 - 12:00am
Job terms: 
Part-time contract


Catholic Crosscultural Services (CCS) is a settlement agency providing a range of services to immigrants and refugees regardless of race, religion or status. CCS is seeking a part time Project Coordinator to support the deployment and execution of the Service Delivery Improvement (SDI) project “Effectiveness of Online vs. In-person Delivery for Occupation-specific Language Training”.

The COVID-19 pandemic necessitated a rapid pivot to online service delivery, creating opportunities while also exacerbating challenges for some newcomers in accessing services. With this project CCS, in close collaboration with the University of Toronto Scarborough (UTSC), will implement a research study on the effectiveness of online vs in-person delivery for occupation-specific language training. There currently exists a lack of evidence on which service modality, online or in-person, works well for newcomers with different characteristics, and this project will help address this evidence gap.


  • Work with Employment Access Program Manager and the project team to develop standard operating procedures relating to project processes and procedures
  • In collaboration with UTSC develop and facilitate implementation of the project, including research and assessment framework and tools
  • Ensure various project activities are delivered on time, within scope and budget
  • Work with collaborating organizations and manage relationships with key stakeholders to ensure accurate and transparent communications regarding project
  • Participate in the development of a stakeholder engagement strategy to support and enhance project activities, including partnership building and maintenance; maintains project contact list
  • Organize all logistics surrounding project meetings, including scheduling, documentation and participant communications, including planning and facilitation of Project Advisory Committee meetings
  • Produce, format, and update program materials such as handouts, presentations, and documentation
  • Develops and participates in project presentations and meetings to project partners and other stakeholders
  • Liaise with evaluation consultant, provide assistance in the evaluation of the project and prepare funder reports
  • Develop and execute outreach plans and promotional materials to promote the program and recruit participants
  • Provide recommendations for improvement, development and/or expansion of the program to ensure proactive response to clients' changing needs
  • Prepare and submit accurate and timely statistical, financial and progress reports as required
  • Support Program Manager in ensuring funder's contractual obligations are met


  • Diploma or Degree in Social Services, Humanities, Project Management or a related field with a minimum of three (3) years of project coordination experience in a similar role. An equivalent combination of education and experience may be considered
  • Excellent oral and written English skills are required
  • Demonstrated experience working with multi-sectoral stakeholders on common goals and priorities
  • Experience coordinating complex projects
  • Ability to work independently and as an effective team-member, with a demonstrated ability to take initiative and exercise sound judgment
  • Well-developed administration, planning and organizational skills with strong attention to detail
  • Demonstrated flexibility and problem solving abilities
  • Strong time management, multi-tasking skills and ability to prioritize workload while meeting multiple deadlines
  • Computer proficiency in MS Office (Word, Excel, PowerPoint, Teams, Outlook), Zoom and other videoconference and internet applications
  • Ability to work a flexible schedule which includes evening and weekend hours
  • Ability to travel regularly in the GTA required; valid Ontario Driver's License and access to a car is an asset

Location: Scarborough
Salary: At the rate of $33.24 per hour ($41,483per annum)
Hours of work: 24 hrs. per week. Occasional evening and weekend hours will be required

‘’ Vaccination remains the most effective tool to reduce the risk of COVID 19. CCS is committed to ensuring the health and safety of our employees in the workplace, and therefore CCS requires all employees to provide proof of vaccination OR to submit to regular, frequent antigen testing at the expense of the employee.’’

How to apply:

Please refer to the CCS job portal on requisition code T27

CCS welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. CCS is an equal opportunity employer.