Project Coordinator - (Local Outreach)

Job city: 
Job region: 
Eastern Ontario
Application Deadline: 
Friday, June 16, 2023 - 12:00pm
Job terms: 

Reports to: Director, Refugee 613

Do you want to use your relationship-building skills to help make the world a better place? Are you a French-speaking community connector who loves to help people collaborate and build networks? Refugee 613 has an exciting opportunity for a skilled outreach professional to help us make it easier for local organizations to welcome and support displaced people and refugees in Ottawa.

About OCISO:

OCISO is a settlement organization that supports immigrants through the journey of making Canada their home by providing creative and responsive programs that are culturally and linguistically appropriate, by building community through mutual respect and partnerships, and by fostering healthy and inclusive spaces for open dialogue and healing. OCISO is the host agency for Refugee 613, providing legal, finance and administrative services and oversight.

About Refugee 613

Refugee 613 is a communications organization created by a network of service providers, refugee sponsors and community volunteers. We provide our partners and the public with information, connection and inspiration to improve the welcome and integration of refugees. We promote information equity and bridge information gaps for newcomer communities. As part of our commitment to actively work to dismantle systemic racism, we strive to embed equity and inclusion in all our practices and services. Our small, energetic and diverse team highly values life experience, curiosity and creativity. We work hard, laugh a lot and care deeply about what we do. We particularly encourage applications from former refugees and other newcomers with the relevant skills and life experience to help Refugee 613 continue to deliver innovative and relevant services to build a more welcoming world.

Position Summary:

Reporting to the Director of Refugee 613 and working as part of a two-person team with the Community Outreach Coordinator, the Project Coordinator (Local Outreach) will both implement and support a range of stakeholder convening, research and resource-development activities to improve the ability of local organizations to welcome displaced persons from Ukraine and other refugee populations. Strong French language skills are required for this position, to support Refugee 613’s work with Francophone community organizations.

Main Responsibilities:

  • Embed equity and inclusion principles in all activities
  • Support the Community Outreach Coordinator in the development, implementation and monitoring of Refugee 613’s local outreach strategy and project plan, to maximize Ottawa’s capacity to mobilize and support displaced Ukrainians and other refugee groups
  • Lead Refugee 613 outreach with Francophone communities and service providers, to connect them to collaborative tables, services and settlement information
  • Support the convening, logistics and follow-up for the Ottawa Ukraine Working Group and other task forces, with activities including but not limited to: identify meeting themes, arrange for relevant speakers, prepare meeting agendas and materials, note-taking, communicating meeting outcomes, providing follow-ups to action items, questions, requests, etc.
  • Lead project communications activities, in particular the production of newsletters, fact sheets, infographics, etc based on needs identified by community partners
  • Represent Refugee 613 at local stakeholder tables as needed
  • Support Refugee 613 engagement in community research initiatives related to refugee welcome and integration
  • Manage daily inquiries received by email, phone and via colleagues to high level of customer service.
  • Support local event planning activities, such as info sessions for service providers
  • Demonstrate a commitment to OCISO’s culture of respect approach
  • Other task and duties as assigned
    • Qualifications:

      • Post-secondary or graduate degree in communications, journalism, or social services or related field, or equivalent professional experience in related field
      • At least one year of experience in stakeholder management and/or community outreach, preferably in the non-profit sector and/or related to newcomers to Canada
      • Outstanding stakeholder management skills
      • Fluent in French and English (mandatory)
      • Experience creating successful stakeholder meetings and initiatives
      • Excellent communications skills
      • Experience working with people from diverse cultural backgrounds and lived experience
      • Demonstrated experience with project management best practices
      • Highly organized and detail-oriented. Strong work ethic and ability to multitask and work independently
      • Proficient with the full MS Office Suite, Google Docs, project management software and databases.


      • Ability to thrive working in an open-space environment, remotely, or a hybrid model.

      NOTE: This position is based in Ottawa, Ontario, with a possibility of remote work within Ottawa only.

      Salary & Benefits: $58, 877 - $60,606 annually. Comprehensive benefits plan including health, dental, RRSP plan, and generous leave entitlement.

      Term: June 2023 - March 2024 (Full Time, 35 hours/week)
      Application Deadline: June 16, 2023 by 12:00 p.m. (EST). Rolling interviews will be conducted.

      How to apply:

      Application Process: Please use your cover letter to demonstrate exactly how your experience aligns with this specific role, in less than 250 words. Ensure renaming your documents before applying and send to Halimah Shaw, Chief HR and Operations Officer:

      • A cover letter with the following file name: Name_ProjectCoordinator_CoverLetter
      • A resume with the following file name: Name_ProjectCoordinator_Resume

      If you would like clarification on any of the criteria in this posting, please email us with the position title in the subject line. Please keep your inquiries brief; this is not an invitation to expand on your application, nor is it an opportunity for a pre-interview.

      We encourage applications from qualified people of all backgrounds, especially women, members of visible minorities, Indigenous persons, and persons with disabilities.

      OCISO is committed to accessibility in employment and to ensuring equal access to employment opportunities for candidates, including persons with disabilities. In compliance with AODA, OCISO will endeavor to provide accommodation to people with disabilities in the recruitment process upon request. If you are selected for an interview and require accommodation due to a disability during the recruitment process, please notify the HR Administrator upon scheduling your interview.

      Please note, after the hiring process is complete and before joining, OCISO requires successful candidates to provide proof of their COVID-19 vaccination document as a condition of employment, subject to an Ontario Human Rights Code exemption.

      Thank you for your interest in joining OCISO. We appreciate all applications. Due to the volume of applicants, we are only able to contact those selected for further consideration process upon request. If you are selected for an interview and you require accommodation due to a disability during the recruitment process, please notify the HR Administrator upon scheduling your interview.