Recruitment Coordinator

Job city: 
Job region: 
Greater Toronto Area
Application Deadline: 
Sunday, January 2, 2022 - 11:15am
Job terms: 


Program Overview – People & Culture, Central Services

The People & Culture team is responsible for developing and implementing human resources programs and systems that help to achieve the overall vision, values, and strategies of WoodGreen, while meeting the needs of key stakeholders. We achieve this by:

  • Creating and sustaining a culture that focuses on our people and the clients we serve
  • Partnering with internal stakeholders
  • Attracting and retaining great people
  • Developing our people to reach their full potential
  • Providing a total rewards program that is fair and competitive
  • Supporting and promoting the health, safety, inclusivity, and well-being of all employees


  • Provides guidance to hiring managers in all areas of recruitment efforts
  • Reviews job descriptions to ensure they are up-to-date and relevant to the current role and within the functionality of the program, and suggests improvements to meet operational needs
  • Drafts relevant job postings in consultation with the hiring manager, ensuring they meet the appropriate requirements for the vacancy
  • Advertises job postings to relevant, meaningful, and appropriate job boards and resources
  • Conducts research and outreach to determine where WoodGreen can advertise to ensure we are attracting a qualified and diverse candidate pool.
  • Guides in the selection process with operational units to ensure candidate recruitment efforts build highly effective teams
  • Supports hiring managers with the development of relevant interview questions
  • Coordinates interviews with hiring panel and schedules interview sessions with selected candidates
  • Sits on hiring panels and guides hiring managers in the process of selecting the most appropriate candidates for vacant positions
  • Conducts the criminal background and reference check process for selected candidates
  • Assists the HR & Systems Administrator with drafting and sending out offer letters
  • Assists hiring managers with the onboarding and orientation of new staff, including ensuring newly hired staff are prepared for their first day at work
  • Participates in various recruitment activities, including job fairs, presentations, and related activities, as required
  • Supports in the ongoing maintenance of the applicant tracking system database
  • Ensures recruitment activities align with the requirements outlined in the Collective Agreement
  • Acts as a resource to staff and Managers on the interpretation and application of the Collective Agreement as it relates to recruitment activities
  • Ensures recruitment activities align with legislation requirements including the Ontario Human Rights Act and the Accessibility for Ontarian with Disabilities Act.
  • Reviews and evaluates organizational recruitment and onboarding programs and makes recommendations for improvements
  • Supports in the development and implementation of organizational recruitment and onboarding activities to enable a culture of belonging
  • Maintains strict confidentiality of WoodGreen financial, payroll, and human resources data and information
  • Consistently models the values of WoodGreen in interactions with candidates, clients, visitors, staff, and stakeholders


  • Bachelor’s degree in Human Resources, Business Administration, Marketing, or a related field
  • CHRP considered an asset
  • 1-3 years of experience in Recruitment, preferably in a unionized environment
  • Recruitment experience in a not for profit or social services agency considered an asset
  • Experience with using and customizing Applicant Tracking Systems; experience with JazzHR considered an asset
  • Experience and familiarity with a variety of job boards including, Charity Village, LinkedIn, Indeed, etc.
  • Effective September 7, 2021, all newly hired employees will be required to provide proof that they have completed an approved course of vaccination against COVID-19 at least 14 days prior to commencing employment or provide documentation to support an exemption based on grounds covered by the Ontario Human Rights Act (i.e. Medical exemption)

What Will Set You Apart

  • Knowledge of employment, labour, human rights, and other applicable statutes and legislation
  • Strong time management, organization, and coordination skills
  • Ability to build excellent rapport and relationships with internal and external partners and with candidates
  • Superior communication (verbal and written) and customer service skills to provide positive, engaging, and professional experiences for all stakeholders.
  • Ability to analyze problems and interpret data to identify key information and issues, and suggest ideas for the development of strategies to meet the recruitment needs of the organization
  • Ability to coach, support, and guide others and act as reliable resource
  • Proven ability to work calmly under the pressure of critical deadlines or heavy volumes during peak periods and changing priorities
  • Ability to exercise tact, discretion, and judgment
  • Strong computer skills with proficiency in MS Office Suite and the ability to learn new applications quickly. Previous experience with JazzHR and Quandrant HR would be considered an asset

How to apply:

Please send a cover letter and a resume by January 2nd, 2022 to:

Apply online