Office Assistant

This is a part-time, non-union contract position, scheduled for 17.5 hours in-person, Monday to Friday, from 10:30 a.m. to 2:00 p.m., based in Peel Region.

DUTIES

• Provides administrative and secretarial support to ERS manager and team
• Handles client inquiries in person, over the telephone, via email, and through virtual meeting tools regarding COSTI’s programs and services
• Facilitates intake process and client registration
• Responsible for input of client data into CIS, HARTs and iCare
• Liaises with language assessment centre for client intake assessment and placement
• Liaises with program staff to collect data for entry into CIS, HARTs and iCare
• Verifies, compiles, corrects and prepares statistical and narrative reports
• Prepares client letters and certificates of completion
• Assists in planning and scheduling of guest speaker presentations, both virtually and in-person
• Responsible for scheduling meetings, distributing agendas, and taking minutes
• Prepares and verifies petty cash and course deposit statements monthly
• Orders office and program supplies as required
• Creates, organizes and maintains operational files and inventory of program materials and supplies
• Supports new clients’ access on Teams to prepare for attendance in virtual classes
• Prepares and distributes materials for program outreach
• Performs other administrative duties as required

QUALIFICATIONS

• High school diploma or equivalent and 1-year office experience
• Ability to work independently using the phone, computer, and internet with minimal supervision
• Experience using virtual meeting tools such as MS Teams
• Demonstrated proficiency in MS Word, Excel, Publisher, Outlook, and internet browsing
• Strong written and verbal communication skills
• Typing speed of 40 words per minute is essential
• Possess understanding of office procedures
• Ability to meet timelines ensuring prompt completion of tasks
• Demonstrated ability to work in a team-oriented environment
• Excellent customer service skills and sensitivity towards educational needs of newcomers
• Ability to speak a second language would be considered asset
• Knowledge of iCARE, CIS or CLARS would be an asset

DURATION: May 11, 2026 to November 27, 2026

STARTING SALARY: $26.27- $27.54 per hour

POSTING DATE: April 15, 2026             

Priority consideration will be given to those on Notice of Recall.

Subject to the response of those on Notice of Recall, this position may be open to Union members on a secondment basis.