Request for Proposals - Food Services Mississauga

This Request for Proposals (“RFP”) is being issued by Indus Community Services (Indus) to obtain competitive proposals from external food vendors to provide daily catered South Asian vegetarian meals.

We are inviting you to submit a proposal for our consideration by August 5, 2025.
 

Background:

Indus Community Services is an accredited, not-for-profit community benefit organization that has served local communities for 40 years. We are a registered charity supported by our donors and by all three levels of government. Through our professional staff, we are a leader in the provision of culturally responsive services to newcomers, families, women, and seniors.

Vision: To be leaders in building strong and inclusive communities.

Mission: We are a community benefit organization focused on building resilient and healthy communities by offering person-centred, anti-oppressive programs and services.
 

Scope & Deliverables:

Delivery Location, Days & Times:

• 1660 Tech Avenue Unit 4., Mississauga, L4W 5S7 – (Monday-Saturday)
• Firm delivery time* 11:30 AM

*Advance notice of days on which service is not required; and 24 hours’ notice to confirm quantities required.

Program Requirements:

Adult Day Services are provided for frail adults, primarily seniors, who attend the above locations for daytime respite. The meals that are served to the clients are intended to be nutritious, flavourful, and appetizing in appearance. Clients rely on this meal as a significant portion of their daily nutritional intake, and as such, this contract is considered to be an essential service for the Agency. Details and requirements can be found in the attached PDF.

Submissions that do not meet the mandatory criteria will be disqualified. 

This RFP is open for 30 days. The submissions will be evaluated, and the award will be made within 3 weeks of the closing date (August 25, 2025). All components of the vendor's submission for this RFP will form part of the contract.

The successful company will be notified in writing. The contract shall be signed within 2 weeks of the decision. Unsuccessful companies will be notified by telephone.

Your proposal amount should cover all services, deliverables, and associated costs as outlined in the RFP scope of work. Bidders are required to propose a detailed cost breakdown, including any applicable fees, taxes, or additional charges, as part of their submission.

The final contract award will be contingent upon the terms negotiated and successful proposal evaluation.