Director of Finance and Operations

POSITION: Director of Finance and Operations

REPORTS TO: Executive Director

WORK HOURS: 40 hours per week

RATE OF PAY: $105,000.00-CA$110,000.00 per year

EMPLOYMENT TERM: Full-time permanent position

Dixie Bloor Neighbourhood Centre (DBNC) is a leading, inclusive, welcoming, proactive, community-inspired agency. It is the organization that the community chooses because it meets their diverse and changing needs through empowerment, partnerships, active listening, engagement, and leadership.

DEI Statement:

We uphold and advance principles of diversity, equity and inclusion across the organization – every individual that engages with DBNC feels that their diverse perspectives, experiences and cultures are valued. Safe spaces and opportunities are created for all to voice their thoughts respectfully, to learn and develop a deeper understanding of one another.

JOB SUMMARY:

The Finance and Operations Director contributes to DBNC’s overall mission, vision, and values by leading and supporting seamless fiscal, operational, and IT management systems, procedures, and processes. Reporting to the Executive Director, the Director will play a pivotal role in day-to-day financial and operational management, strategic improvement partnerships, and supervision of finance, operations, and IT staff.

Oversee all aspects of finance and operations, including financial reporting and analysis, internal controls and auditing, compiling reports to ministry funders, and preparation, submission, and monitoring of the annual budget

Management and Leadership

· Define the budget associated with the organizations strategic positioning and approach in order to meet appropriate objectives and organizational action plans

· Oversee the Finance Team and Operations Administrator and relevant contractors to ensure that they have the required tools; processes and information to meet the organizations goals and analyze any deficiencies

· Support market sector analysis to source and identify new opportunities and partnerships

· Assist in the design and implementation of new financial processes or initiatives

· Contribute as a mentor and member of the Leadership Team to the overall operation and strategic development of the Agency

· Assist with performance management, succession planning, employee engagement, and compensation and benefits.

Financial Monitoring and Reporting

· Lead the research and designing of innovative financing solutions for all levels of the organization

· Ensure the organization remains compliant with protocols for funders, audits and CRA

· Manage the annual audit process and serve as the primary liaison with the audit firm.

· Lead the organization’s financial management technology-based solutions and platforms

· Support Managers through the due diligence process of financial reporting

· Annual preparation of budgets for the organization and individual programs, including the submission of proposals to potential funders

· Deliver monthly and ad hoc financial reports for the Executive Director, Finance and Audit Committee and the Board of Directors.

· Manage the cash position, investments, and bank reconciliations, Prepare and deliver position and portfolio-level reporting

· Negotiate, prepare and monitor all vendor and consultant contracts

· Ensure financial integrity in grant management, including budget adherence and reporting

· Presentation of budget, financial considerations, management discussion and analysis to the Board and/ or external partners or public where relevant and solicit input/feedback where necessary

· Present investment and other initiatives/projects to the ED and Board for discussion and approval

Oversee IT systems, ensuring they are secure and meet organizational needs.

· Oversee coordination of cybersecurity training and maintain IT-related policies and procedures.

· Develop an annual IT and communications equipment upgrade plan in conjunction with IT provider and Operations Manager.

Liaison with property owners regarding leases, tax rebates, and security.

· Oversees the management and implementation of office services such as accommodations, equipment, supplies, and maintenance. · Ensure emergency and business continuity plans are in place and regularly updated.

QUALIFICATIONS:

QUALIFICATIONS AND SKILLS

· A CPA/ CGA designation and a University degree or equivalent in accounting, commerce or business administration, with understanding of accounting principals.

· Experience in financial management within a service-oriented program and federal and provincial legislation affecting charities/ non-profits

· Knowledge of GAAP requirements in a non-profit environment

· Strong leadership and supervisory skills, and operations accountability.

· Exceptional interpersonal skills, a collaborative style and effective communication at all levels.

· Strong knowledge of technology and computer systems.

· Proven experience working with databases at a strategic level.

· Ability to work effectively in a multi-disciplinary and multicultural team environment and the ability to coordinate, direct and manage priorities of a team.

· Minimum of five – seven years management experience preferably in a complex non-profit environment.

· Good understanding of processes, policies, and procedures required. Excellent English verbal and written communication skills

Criminal record check will be conducted on hire

Work Location: In person

DBNC thanks all applicants for their interest, only those under consideration will be contacted for interviews. Please be advised that successful incumbent(s) will be required to undergo a vulnerable sector screening as a part of the final step in the hiring process.

DBNC is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive workplace. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and DBNC Policies, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation needs known. We welcome applications from all qualified persons.

Personal information provided through the DBNC recruitment, selection, and onboarding process is necessary for the proper administration of this recruitment process for employment and volunteer positions with DBNC. Personal information is protected from disclosure pursuant to PIPEDA (Personal Information Protection and Electronic Documents Act).