Bookkeeper/ Administrative Assistant

About The Arab Community Centre of Toronto (ACCT):

The Arab Community Centre of Toronto (ACCT), registered in 1974, is a not-for-profit charitable organization. We are non-political and non-sectarian. Our mission is to empower individuals, families, and communities to lead informed, productive, and culturally sensitive lives.  As a non-profit model of excellence, we honour our Arab Canadian heritage through community building and service to all people of all backgrounds.  

Position Overview:

ACCT is seeking a full-time Bookkeeper / Administrative Assistant to join our team in Etobicoke. In this role, you will provide essential accounting support to the Finance Manager and administrative support to the HR & Operations Manager, specifically with accounting-related documentation. You will play a key part in maintaining our financial records and ensuring the smooth flow of financial information across the organization.

Responsibilities (include but are not limited to):

• Perform daily accounts payable and accounts receivable tasks. 
• Process and track all Cheque Requisition and Purchase Request Forms, ensuring all necessary supporting documentation is maintained and are aligned with the company financial policies.
• Communicate with vendors, payees, and department Managers to follow up on missing documents or pending matters.
• Prepare and process all bill payments including utilities via cheque or electronic fund transfer payments (RBC PayEdge).
• Accurately input all transactions into QuickBooks Desktop (QBD).
• Prepare bi-weekly Time Sheets for department Managers’ approval. 
• Process bi-weekly payroll in Dayforce/Ceridian and input payroll journal entries into QuickBooks.
• Reconcile credit card charges to ensure accuracy and identify any discrepancies.
• Maintain and regularly update the list of vendors and participants who received over $500 in payments for the calendar year.
• Assist the Finance Manager in uploading the annual T4As to the CRA portal.
• Assist the Finance Manager in the health benefits administration of the agency.
• Provide administrative support to the HR & Operations Manager by managing and organizing accounting-related documentation.
• Prepare monthly year-to-date actual spending reports versus annual budgets for various funders.
• Ensure all accounting files are up to date and all documents are signed off by the Executive Director.
• Assist with inventory management tasks.
• Perform other duties as assigned to support the team.

Qualifications:

• A Bachelor's degree in Accounting or Finance is preferred.
• At least one year of accounting or bookkeeping experience.
• Working knowledge of accounting principles, financial statements, and accounting systems.
• Proficiency in Microsoft 365 (Outlook, SharePoint, One Drive, Teams, Word, PowerPoint) with intermediate skills in Excel.
• Experience with QuickBooks Desktop (QBD) is preferred; experience with other accounting software is a strong asset.
• Experience with Dayforce (Ceridian) is preferred; experience with another third-party payroll software is a strong asset.
• Strong organizational skills with a keen attention to detail.
• Ability to prioritize tasks and meet deadlines.
• Excellent verbal and written communication skills in English.
• A self-starter who can work independently as well as part of a team.
• A high level of professionalism and the ability to handle sensitive financial information with utmost discretion and confidentiality.