Human Resources Administrator

POSITION: Human Resources Administrator

REPORTS TO: Manager – Human Resources

WORK HOURS: 35 hours per week

RATE OF PAY: $23 per hour

Position Duration: Temporary (6 months Maternity Leave contract)

Dixie Bloor Neighbourhood Centre (DBNC) is a leading, inclusive, welcoming, proactive, community-inspired agency. It is the organization that the community chooses because it meets their diverse and changing needs through empowerment, partnerships, active listening, engagement, and leadership.

DEI Statement:

We uphold and advance principles of diversity, equity and inclusion across the organization – every individual that engages with DBNC feels that their diverse perspectives, experiences and cultures are valued. Safe spaces and opportunities are created for all to voice their thoughts respectfully, to learn and develop a deeper understanding of one another.

JOB SUMMARY:

The HR Administrator will support HR initiatives, Health & Safety in all locations and across every HR function including, but not limited to: recruitment, training, Job analysis, HRIS database management, and policy development. The agency is looking for an energetic individual to assist with the day-to-day operations of the Human Resources department.  

DUTIES AND RESPONSIBILITIES:

• Assist with HR programs and maintain human resources information and related records  
• Ensure personnel files are consistent and compliant 
• Assist with HR paperwork that links to payroll ie: dept, wage or hourly pay rate changes, leave of absence, mat leave, etc.  
• Prepare employee letters, as needed  
• Assist with the hiring process ie: pre-screening, setting up interviews, booking rooms, confirmations, references, new hire preparation  
• Assist with orientation and training of new staff 
• Co-ordinate employee performance appraisal programs 
• Research health and safety practices and suggest improvements or modifications to existing policies 
• Participate in the Health and Safety Committee, and carry out safety checks as required  
• Assist in planning activities within the human resources department in conjunction with HR staff  
• Assist in the development and implementation of policies and procedures 
• Create documents, spreadsheets, and tracking devices as required 
• Administer HRIS system and record-keeping  
• Organize and conduct employee information meetings 
• Ensure compliance with legislation 

QUALIFICATIONS:

• 1-2 years of relevant experience in HR Administration  
• Excellent organizational skills along with strong communication abilities 
• Good knowledge of administrative tasks and ability to work in a fast-paced environment 
• Must be very organized and detail-oriented; able to handle multiple tasks and changing priorities 
• Exceptional interpersonal skills with the ability to interact with employees and managers at all levels 
• Ability to treat people with diplomacy and tact and to maintain confidentiality 
• Maintain excellent customer service to internal and external contacts 
• Fluency in English is essential. Punctual, meticulous, and reliable 
• Relevant education in Human Resources, pursuing HR certification (CHRP) is required   
• Knowledge of Windows, Word, PowerPoint, Microsoft Teams   
• Ability to work independently and in a team environment 

DBNC thanks all applicants for their interest, only those under consideration will be contacted for interviews. Please be advised that successful incumbent(s) will be required to undergo a vulnerable sector screening as a part of the final step in the hiring process.

DBNC is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive workplace. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and DBNC Policies, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation needs known. We welcome applications from all qualified persons.

Personal information provided through the DBNC recruitment, selection, and onboarding process is necessary for the proper administration of this recruitment process for employment and volunteer positions with DBNC. Personal information is protected from disclosure pursuant to PIPEDA (Personal Information Protection and Electronic Documents Act).

Interested applicants should submit a resume quoting reference number: 025-011

By January 28th, 2025

Human Resources Department

Dixie Bloor Neighbourhood Centre

3650 Dixie Rd. Suite 103, Mississauga, ON L4Y 3V9

Email: suzannem@dixiebloor.ca, poojar@dixiebloor.ca 

We thank all applicants, but only those selected for an interview will be contacted.

Dixie Bloor Neighbourhood Centre is an equal-opportunity employer.