Human Resources Administrator

RESPONSIBILITIES

• Assist with the recruitment process, including drafting job descriptions, pre-screening candidates, coordinating and participating in interviews, and conducting reference checks.
• Assist with HRIS and payroll administration, including processing employee status changes, employee movements, and preparing biweekly payroll reports.
• Chair quarterly Joint Health and Safety Committee (JHSC) meetings and conduct monthly workplace inspections. Administer WSIB and workplace incident reports, prepare meeting minutes, and ensure accurate and timely documentation.
• Track, maintain, and report on key HR metrics, including payroll, employee entitlements, headcount, and attendance.
• Coordinate and facilitate the onboarding process for new hires and maintain accurate and up to date employee personnel files
• Support the administration of the group benefits plan and respond to employee inquiries regarding benefits and coverage.
• Conduct workplace investigations, including gathering information, conducting interviews, maintaining appropriate documentation, and preparing investigation reports and recommendations
• Develop and deliver HR-related training for staff, including identifying training needs, creating relevant content and materials, delivering presentations, and facilitating engaging training sessions.
• Prepare documents, reports, presentations, correspondence, and other materials as required.
• Coordinate meetings, conferences, and events, including scheduling, logistics, and preparation and distribution of required materials.
• Conduct research and gather information as requested by executives, providing clear summaries, reports, and analyses as required.
• Support executives with the implementation and coordination of projects, initiatives, and special assignments.
• Exercise sound judgment and maintain strict confidentiality when handling sensitive employee, organizational, and business information.
• Attend staff meetings, training sessions, and other organizational meetings as required.
• Support HR and BMC communications, proposals and funding applications, program operations, and special projects as required.
• Support the Annual Performance Evaluation process, including coordinating timelines, preparing documentation, tracking completion, and providing administrative support to employees and supervisors.
• Any other related duties complementary to the job
• Reports to CEO or designate

QUALIFICATIONS/SKILLS

• Post-secondary education in Human Resources Management or an equivalent combination of education and minimum 1 year of Generalist experience. CHRP candidate is preferred
• Understanding of not-for-profit and settlement services sector is an asset
• Knowledge of employment laws, employee relations practices and HR disciplines
• Strong influencing and negotiating skills to present alternatives, resolve conflicts and minimize high-risk situations and the ability to quickly establish credibility
• High integrity with the ability to deal with confidential, sensitive information with a high degree of professionalism
• Well organized, team player who is able to take initiative, manage change, prioritize, multi-task and meet deadlines with minimal supervision
• Strong presentation skills, including content development and facilitation.
• Strong communication (oral and written), and computer skills (Word, Excel, PowerPoint, Outlook), Social Media (Facebook, Twitter, LinkedIn etc.)
• Flexible to work evenings or weekends if and when required
• Police Record Check for Vulnerable Sector is required at your own expense
• Must own vehicle and a valid driver’s license, and liability insurance that covers your vehicle to be used for job related travelling as and when needed.