Payroll Administrator

BE A PART OF A DYNAMIC AND DIVERSE ORGANIZATION AS 

A PAYROLL ADMINISTRATOR FOR ITS HEAD OFFICE

COSTI is a multicultural organization providing social services, settlement, employment, and language training services. For more information about COSTI, please visit our website at www.costi.org.                    

                                                                                                                  REPOST

This is a fulltime non-union contract position scheduled to work 35 hours per week.

(Maternity Leave contract)

DUTIES

• Report to the Payroll Manager and ensure the timely completion of bi-weekly payroll processing.
• Reconcile payroll prior to transmission, ensuring employees are compensated per their employment contracts and charged to the correct GL accounts and dimension combinations.
• Set up and maintain payroll details in the Microsoft Dynamics NAV payroll system, including pay controls, rates, tax authority, and other relevant information.
• Validate and update vacation and sick days and calculate vacation liability as required.
• Prepare and submit all required Records of Employment (ROE).
• Liaise with benefits providers to manage employee benefits updates, ensure accurate benefit deductions, and maintain records.
• Collaborate with managers and Human Resources to address payroll-related issues effectively.
• Handle payroll year-end duties, including preparing T4s, T4 summaries, and other year-end forms.
• Ensure all payroll-related tax remittances (e.g., tax withholdings, EHT, and WSIB) are completed promptly.
• Reconcile payroll payable accounts.
• Perform additional ad hoc payroll analysis as needed.
• Follow up on payroll inquiries in a timely and professional manner.

QUALIFICATIONS

• College or university degree in Payroll, Business Administration, Finance, or a related field.
• Certified Payroll Compliance Practitioner (PCP) in good standing with the National Payroll Institute.
• Minimum of 3 years’ experience in a large payroll environment (500+ employees), including unionized payroll experience.
• Experience with Microsoft Dynamics NAV payroll system (an asset).
• Familiarity with payroll tax, EHT, and WSIB remittances.
• Exceptional organizational skills with the ability to prioritize tasks to meet payroll deadlines in a fast-paced environment.
• High proficiency in MS Office Suite, particularly advanced skills in MS Excel.
• Knowledge of payroll accounting practices and applicable government legislation.
• Strong communication and interpersonal abilities.
• Detail-oriented with the capacity to work under tight timelines.
• Must be fully vaccinated or be exempt from vaccination on human rights grounds. COSTI reserves the right to require information establishing the validity of the exemption

LOCATION:                                1710 Dufferin Street, Toronto (hybrid)

DURATION:                                December 30, 2024 to March 31, 2026

STARTING SALARY RANGE:    $62,100 to $64,149 per annum plus benefits

POSTING DATE:                         December 10, 2024

CLOSING DATE:                        December 23, 2024